Last updated: 18 May 2018

Our privacy notice has been updated to comply with General Data Protection Regulation (GDPR), which will come into force on 25 May 2018. This privacy notice sets out how Ricefield Arts and Cultural Centre handles, stores, uses and shares your personal information.

What we collect and how we use personal data:

We process the personal data of individuals, which may include:

  • names
  • addresses
  • telephone numbers
  • email addresses
  • financial details
  • employment details and educational details
  • family details
  • visual images
  • behaviour

We also process sensitive personal data, or ‘special categories’ of data, which includes:

  • racial or ethnic origin

We also process personal information to help us to carry out our duties.

We do not sell personal information to anyone and only share it with third parties who are delivering our services.

Why we collect and use your personal data (the legal basis):

We may process your personal information for at least one of the following reasons:

  • you have given your consent to us using the personal information in that way, for example, where you sign up to be our volunteer, or sign up to receive our e-newsletter etc.
  • our use of your personal information is necessary to carry out a contract or take steps to enter into a contract with you
  • processing your personal data is necessary to perform a public task, which is carried out in the public interest
  • we need to process your personal information to comply with relevant legal or regulatory obligations, which may include making reports to the authorities or government departments

What are cookies and how do you use them?

A cookie is a small file that we store on your computer to collect information about how you use our website.

How we share your personal information:

We may need to share your personal information with other organisations. Where such sharing is necessary, we will comply with the requirements of the General Data Protection Regulation (GDPR) on data sharing.

Your rights to your personal information:

You have the following rights to your personal information:

  • Ask for a copy of the personal information we hold about you.
  • Ask us to correct your personal data if there are any inaccuracies.
  • Request the erasure of your personal data.
  • Object to processing of your personal data.
  • Request restriction of processing your personal data.
  • Request transfer of your personal data.
  • Right to withdraw consent.

You can make these requests or withdraw your consent by sending an email to info [at]

How long do we keep your personal information for?

We will keep your personal information for no longer than necessary, taking into account the following:

  • the reasons why we are processing your personal information, for example, if we need to keep it to fulfil a contract
  • whether the law requires us to continue to process your personal information, for example, if a law says we have to keep records
  • whether we have a business reason to continue to process your personal information

How we keep your personal information safe:

We take appropriate measures to secure your personal information and protect it against unauthorised or unlawful processing, as well as against its accidental loss, destruction or damage, including:

  • using secure and password protected online storage to store your personal information
  • verifying the identity of individuals that access your personal information
  • providing access to the minimum personal data necessary, using appropriate restrictions and making the data anonymous or unidentifiable whenever possible

How you can contact us:

If you have any question or concern on how we collect, handle, store or secure your personal information, contact us at:

Ricefield Arts and Cultural Centre
B32 Baltic Chambers
50 Wellington Street
G2 6HJ